Gather documents
Invoices, receipts, quotes, delivery notes, contracts and purchase orders, stored by type. Each file is checked to be what it claims before it is taken in.
In preparationCloud and desktop
APOUL E-File
Transaction documents, kept where you can find them.
Gathers invoices, receipts and quotes and keeps them searchable by date, partner and amount — as a cloud service a team shares in the browser on Windows or Mac, or as a desktop app that keeps everything on one computer. It is in preparation.
In preparationBeing prepared for release. Price and distribution will be announced once fixed.
- Cloud: in the browser (Windows and Mac)
- Desktop: Mac today, Windows in preparation
- Release date undecided
Terms and policies
The terms of use and privacy policy will be linked here at release.
All terms and policiesWhy this exists
Documents scattered across email and folders.
Invoices arrive as attachments, receipts as downloads, quotes in a shared folder. When they come in different ways, finding the paperwork for one transaction takes longer every month. APOUL E-File gathers them in one place and files each with its date, partner and amount.
What it does
What it does.
AI suggests, a person confirms
AI reads the date, partner, amount and registration number and offers them as suggestions, alongside checks such as whether subtotal plus tax matches the total.
Nothing is filed on AI alone
A document only becomes confirmed after a person has checked its date, partner, amount and type.
When you would use it
Situations, not features.
Month-end paperwork
Find every document for a partner or a period without opening folder after folder.
More than one person handling documents
Owner, admin, editor and viewer roles decide who sees and changes what.
Keeping an unaltered record
Originals cannot be changed afterwards, and every action is logged.
How it goes
The basic flow.
You should be able to guess the next step without reading a manual.
- 1Upload
Add the document files from the browser.
- 2Check the suggestions
Compare what AI read, and correct it where needed.
- 3Confirm and search
Confirmed documents can be filtered by date, partner and amount, and the list exported as CSV.
Kept so it cannot be quietly rewritten.
The original file and its hash cannot be changed after it is stored; deleting a document is handled as a request. The audit log and the history of document details are append-only, and each log entry is chained to the one before it so tampering shows. Organisations are kept apart, access is split into four roles, joining is by invitation only, multi-factor sign-in with an authenticator app is required, and access can be limited to set IP addresses. The service is designed to run in a data centre in Tokyo. Whether it meets the requirements of Japan’s Electronic Books Maintenance Act has not been confirmed yet, and will be stated here once it has.
Two forms
Shared by a team, or kept on one machine.
The same product in two forms, depending on how many people use it and where the documents should live.
Shared across a company or team
Upload documents in the browser; a person confirms the date, partner and amount that AI suggests. Owner, admin, editor and viewer roles decide who sees what, and every action is logged. Works on Windows and Mac.
Everything stays on one computer
Drag a document onto the window and it reads the transaction date, partner and amount, then saves it under a name such as “20260731_SampleTrading_203600.pdf” in folders by year and type. Reading happens on the computer; documents are not sent anywhere. It runs on Mac today, and a Windows version is being prepared.
Several ways in
The desktop version takes documents by drag and drop, from a watched folder (which can be a scanner’s save folder), or straight from email.
Many file types
The desktop version takes PDF, images (JPEG, PNG, HEIC and more), email (.eml, .msg), ZIP, Word and Excel.
Reads Japanese dates and numerals
Japanese era dates and amounts written in kanji are read, and a payment due date is not mistaken for the transaction date.
Questions
Common questions.
The cloud version runs in the browser, so it works on Windows and Mac. The desktop version runs on Mac today, and a Windows version is being prepared.
Cloud if several people share documents and need roles and a log. Desktop if one person or a small team wants to keep documents on their own machine.
The release date is not decided. It will be announced here and in the news.
No. It is shown as a suggestion; a person confirms the date, partner, amount and type.
Column
Columns about this.
The problems this app is built around, and what to settle before you bring it in.
- Working betterJapan's Subcontract Act became the "Toritekiho" in January 2026Since 1 January 2026 Japan's Subcontract Act has been the Toritekiho. Headcount now counts alongside capital in deciding who is covered, promissory-note payment is banned, and setting a price without discussing it is prohibited. What to check if you have not yet.
- Back officeKeeping transaction documents: cloud or desktopDeciding between the cloud and desktop way of storing invoices and receipts comes down to how many people check the documents, not how many computers you have. Here is how to choose.
- Back officeStoring Electronic Transaction Data Is More Than a Folder of PDFsWhy saving an emailed invoice as a PDF in a folder is not the same as storing it. Being able to find records by date, amount and counterparty, preventing later edits, and the everyday rules that make it work. Confirm current requirements with the National Tax Agency.